Please include any and all major and minor, spent and unspent convictions, cautions, warning and reprimands, even if they relate to juvenile offences or seem trivial or unimportant. Some minor offences will not prevent you from going on placement or being offered a place on your course, but still need to be reviewed so it’s best to be honest and include everything. Also, the more information you include about any offences can help reduce the time it takes to assess them.
Prepare to startThere are four steps that you need to complete before you're able to go on placement
At LSBU, placements start early in your course because we want you to have hands-on training from the beginning. There are four things that you need to complete before you're able to go on placement so it's important that you complete these steps.
- Disclosing Barring Service (DBS)
- Document checks
- Occupational health (OH)
Disclosure Barring Service (DBS)
All pre-registration students need to be DBS cleared before going on placement. You’ll need to have an enhanced DBS check even if you have had one before and will not be able to go on placement until this is complete.
The DBS process is not difficult but can take some time so it's best to get started as soon as you receive your email.
Social work applicants
If you’re a Social Work applicant, you’ll need to pay £46 for your DBS. You can do this online. Once you complete the checkout and payment process you’ll be sent a confirmation of payment.
DBS Update Service
If you're part of the DBS update service, your subscription is up to date and you already have a DBS certificate, please bring in your original copy of the green certificate for the document check part of this process. To take advantage of the update service, your certificate needs to be classified as 'Enhanced' and workforce must be listed as 'Adult and Child'. If you have any queries, please email us at firstname.lastname@example.org.
How to complete your DBS
Our DBS supplier, Verifile, will send you an email with all the details you need to complete your DBS.
Verifile will give you instructions to log into their system and complete your personal details and information. To complete the process, you'll need your passport or driving licence and 5-year address history including dates when you moved in/out.
You can use your application number to track the progress of your DBS.
When you've finished, your Disclosure Statement will be mailed to the most recent address in your submission, so please make sure it's correct. We don't automatically receive a copy of this Statement, which is why we need you to bring it in as part of the next step.
Frequently asked questions
What do I need to declare on my DBS?
I’ve applied for/had a DBS in past. Do I need to do it again?
Yes, you do. You need to have an up-to-date DBS. Once you have received the email from our DBS supplier make sure you start the process straight away. All details of how to do this will be outlined in the email. If you don’t complete your DBS in the timeframe given, we may withdraw your offer even if term has already started. So it’s important that you get started as soon as you receive the email.
Why do I need an enhanced DBS check?
Government legislation requires all Higher Education Institutions who offer courses where students may come into unsupervised contact with children or vulnerable adults to have this check. These checks also help us to ensure duty of care to our students, and create a safer environment for patients seen by our students.
Who reviews my DBS?
As part of the University’s admissions process, declarations of any offence may be referred to a virtual panel made up of senior managers from partner NHS Trusts and/or other sectors within Health and Social Care. Any DBS that is considered by the panel will be anonymised. The panel members then deliberate and make a recommendation whether the application be rejected, accepted or request further information or documents.
When will I hear back from the panel about my DBS?
If you have declared an offence, we might ask for more information from you in writing which will help the panel make a decision. Once your declaration has been referred to the panel it can take up to 28 working days to be processed.
Which address do I use?
You need to put your current address on your DBS application because this is where your Statement will be mailed. If you’ve moved house between submitting and receiving your DBS, make sure you have mail forwarding set up so that you’ll receive your statement. If you’ve moved recently, make sure you have proof of your new address (such as a new bank statement) to bring for your document checks.
I’ve lost my statement. What do I do?
If you’ve lost your statement you will need to pay £46 to purchase a new one.
I’ve had my application rejected due to my DBS declaration/disclosure. Can I appeal the decision?
Yes. If your application has been rejected due to your DSB declaration/discloser, you will be sent a letter to confirm this. There will be instructions in the letter about how you can appeal and which supporting information you need to provide. Once a decision has been made you will receive a letter from the School Executive Team.
Does passing a DBS mean that I will be automatically registered in my profession at the end of my course?
The Professional, Statutory and Regulatory Body for your profession (e.g. Nursing and Midwifery Council for these professions) will have the final say as to whether you are admitted to the register following graduation and may ask you for more information at that time.
Once you have completed the online part of the DBS process, you'll need to bring your DSB Statement along with three accepted documents from this list to be verified at either our Southwark or Havering campus. Document checks can be completed for free at either campus, no appointment is necessary.
If you cannot get to either of our campuses, you can have your documents checked and certified at the Post Office for a small fee.
Document check on campus
Southwark: Southwark Student Help Desk in the K2 building Monday – Friday between 9am-11am or 1pm-4pm
Havering: come to reception at Havering Monday – Friday between 8:30-10:30am, 12-2pm, 4-5pm
Document check at the Post Office
If you’re not able to come to campus, you can get your documents checked and certified at the Post Office for a fee of £10.50. To do this, make photocopies of your three accepted ID documents and take your DBS form, copies and originals of your documents to the Post Office. The Post Office will stamp the form and photocopies and given them back to you. Email your post office receipt, stamped form and stamped documents to email@example.com.
Occupational Health (OH)
An exciting part of your placement is that you’ll be learning off-campus and working with patients, clients and/or service users. Before you start, we need to make sure that you have the correct levels of immunisations.
The first part of your occupational health check is to complete the online questionnaire from our occupational health provider. This check will be open from 4th May 2020 and we’ll post the list here. Make sure you check back here in May.
The second part of your occupational health check is to get any inoculations that you may need from your GP. When attending your GP appointment, please take printed copies of these two documents with you.
Occupational Health appointment
After these steps are complete you will receive an email from OHWorks Ltd inviting you to attend an appointment on-campus with an Occupational Health Nurse. These appointments take place during the week and sometimes when your classes have already started.
The OH team have prepared this guide (PDF File 322 KB) which outlines what to expect at each stage. If you have queries or concerns about your Occupational Health clearance or inoculations please contact the Occupational Health team.
Frequently asked questions
I don't want to get vaccinations. Can I opt out of these?
We have a duty of care to students and patients and so need to make sure you have the correct level of immunisation before you go on placement. You won’t be able to go on placement if you don’t have this or are not OH cleared.
My local GP doesn’t have my vaccination history. What should I do?
Contact the OH team at firstname.lastname@example.org who will be able to advise you.
What if I can’t make my OH appointment?
Please contact the OH team to reschedule at least 48 hours in advance. Remember that you won’t be able to go on placement until you’re cleared.
I’ve already registered with LSBU’s Disability and Dyslexia Support Unit (DDS). Do I still need to tell the OH Nurse about my condition?
Yes. Tell the OH Nurse about all conditions including specific learning difficulties even if you’ve declared these in the past. This will allow us to make reasonable adjustments whilst you’re on placement.
If I’ve declared a condition to the OH Nurse, do I need to register with LSBU’s Disability and Dyslexia Support Unit as well?
The information you share with the OH Nurse will be treated with confidence, meaning that it won’t be automatically shared with the DDS team. The DDS team can help you to receive support for your lectures, assignments and exams so it’s worth to register with them and provide evidence of your condition if you need this support.
Most placements and some practical sessions in our skills laboratories will require you to wear a uniform and name badge. You will be measured for uniforms specific to your course as part of your Welcome Week activities after enrolment. In the meantime, we have prepared answers to frequently asked questions that you might find useful.
Frequently asked questions
Do I get a uniform for when I go on placement?
Yes, LSBU will supply you with uniforms for your placement with the exception of Social Work students who are not required to wear uniforms for their placements.
Which uniforms will I receive?
Nursing and midwifery students will receive two pairs of trousers, three tunics and a name badge. Polo shirts will be issued instead of tunics for students studying mental health nursing, physiotherapy, chiropractic and sport rehabilitation. ODP students will receive one set of scrubs top and trousers.
How long do the uniforms need to last?
The items are to last for the duration of your programme of study.
How do I know what size I am?
A measuring and distribution service will be available by the uniform provider at both Southwark and Havering campuses. As garments are fitted for work purposes they need to allow for flexibility of movement so it’s best to have the uniform provider measure you up.
Am I able to request a longer tunic?
You can request a longer tunic for religious or medical reasons. To do this, you should advise the uniform supplier at the measuring session. These tunics are 2 inches longer and sleeves finish just above the elbows. Due to infection control, full length sleeves are not permitted.
Can I use a preferred name or a nickname on my name badge?
Name badges are professional and need to include your formal names.
What do I do if I lose or damage my name badge?
You can order a replacement name badge direct with the uniform provider. Badges need to be worn at all times when you are at placement.
Can I order more uniforms?
You are welcome to purchase additional items at www.wisconnect.co.uk. You will need to log in using your student ID and then follow the step-by-step instruction. Please note that dresses are not available.
Can I try on my uniforms?
You should try on your uniforms the day you receive them so that the staff at the measuring service can help arrange any size exchanges. If you choose not to try on your uniforms and require different sizes at a later date you will need to purchase these through the uniform provider’s online portal at your own cost.
What do I do with my uniform after I complete my studies?
They are yours to keep – you do not need to return the garments.
I’m a Nursing Associate student. What is the process for me?
Students on our Nursing Associate course will be advised about uniforms during your induction.
If you have any queries about DBS, OH or uniforms, please email us at email@example.com