Only Social Work applicants need to pay for their DBS. It costs £46 and can be purchased on our online store.
Disclosure Barring Service (DBS)
All pre-registration students need to be DBS cleared before going on placement. You’ll need to have an enhanced DBS check even if you have had one before and will not be able to go on placement until this is complete.
The DBS process is not difficult but can take some time so it's best to get started as soon as you receive your email.
DBS update service
If you're part of the DBS update service, your subscription is up to date and you already have a DBS certificate, please email a copy to email@example.com and then bring in your hard copy for the document check. To take advantage of the update service, your certificate needs to be classified as 'Enhanced' and workforce must be listed as 'Adult and Child'. If you have any queries, please email us at firstname.lastname@example.org.
How to complete your DBS
Our DBS supplier, Verifile, will send you an email with all the details you need to complete your DBS.
Verifile will give you instructions to log into their system and complete your personal details and information. To complete the process, you'll need your passport or driving licence and 5-year address history including dates when you moved in/out.
You can use your application number to track the progress of your DBS.
When you've finished, your Disclosure Statement will be mailed to the most recent address in your submission, so please make sure it's correct. We don't automatically receive a copy of this Statement, which is why we need you to bring it in as part of the next step.
Frequently asked questions
My Social Work friends said they need to pay. Do I need to pay?
What do I need to declare on my DBS?
Please include any and all major and minor, spent and unspent convictions, cautions, warning and reprimands, even if they relate to juvenile offences or seem trivial or unimportant. Some minor offences will not prevent you from going on placement or being offered a place on your course, but still need to be reviewed so it’s best to be honest and include everything. Also, the more information you include about any offences can help reduce the time it takes to assess them.
I’ve applied for/had a DBS in past. Do I need to do it again?
Yes, you do. You need to have an up-to-date DBS. Once you have received the email from our DBS supplier make sure you start the process straight away. All details of how to do this will be outlined in the email. If you don’t complete your DBS in the timeframe given, we may withdraw your offer even if term has already started. So it’s important that you get started as soon as you receive the email.
Why do I need an enhanced DBS check?
Government legislation requires all Higher Education Institutions who offer courses where students may come into unsupervised contact with children or vulnerable adults to have this check. These checks also help us to ensure duty of care to our students, and create a safer environment for patients seen by our students.
Who reviews my DBS?
As part of the University’s admissions process, declarations of any offence may be referred to a virtual panel made up of senior managers from partner NHS Trusts and/or other sectors within Health and Social Care. Any DBS that is considered by the panel will be anonymised. The panel members then deliberate and make a recommendation whether the application be rejected, accepted or request further information or documents.
When will I hear back from the panel about my DBS?
If you have declared an offence, we might ask for more information from you in writing which will help the panel make a decision. Once your declaration has been referred to the panel it can take up to 28 working days to be processed.
Which address do I use?
You need to put your current address on your DBS application because this is where your Statement will be mailed. If you’ve moved house between submitting and receiving your DBS, make sure you have mail forwarding set up so that you’ll receive your statement. If you’ve moved recently, make sure you have proof of your new address (such as a new bank statement) to bring for your document checks.
I’ve lost my statement. What do I do?
If you’ve lost your statement you will need to pay £46 to purchase a new one.
I’ve had my application rejected due to my DBS declaration/disclosure. Can I appeal the decision?
Yes. If your application has been rejected due to your DSB declaration/discloser, you will be sent a letter to confirm this. There will be instructions in the letter about how you can appeal and which supporting information you need to provide. Once a decision has been made you will receive a letter from the School Executive Team.
Once you have completed the online part of the DBS process, you'll need to bring your DSB Statement along with three accepted documents from this list to be verified at either our Southwark or Havering campus. Document checks can be completed for free at either campus, no appointment is necessary.
If you cannot get to either of our campuses, you can have your documents checked and certified at the Post Office for a small fee.
Document check on campus
Southwark: Southwark Student Help Desk in the K2 building Monday – Friday between 9am-11am or 1pm-4pm
Havering: come to reception at Havering Monday – Friday between 8:30-10:30am, 12-2pm, 4-5pm
Document check at the Post Office
If you’re not able to come to campus, you can get your documents checked and certified at the Post Office for a fee of £10.50. To do this, make photocopies of your three accepted ID documents and take your DBS form, copies and originals of your documents to the Post Office. The Post Office will stamp the form and photocopies and given them back to you. Email your post office receipt, stamped form and stamped documents to email@example.com.